Meetings & Conference Planning

In addition to arranging individual travel for your corporate travelers, ETC offers extensive expertise in arranging group meetings and conferences for your staff or customers. Like our traditional travel services, you will find that we focus on making sure you secure the best prices while still offering attentive service to make sure the conference or meeting occurs exactly as you envisioned it. Flawlessly. Without stress. On time. And within your budget.

Executive Travel Consultants can handle any type of event you might be planning. Examples of typical events we've planned and successfully managed include:

  • Incentive programs
  • Product launches
  • Internal meetings
  • National sales meetings
  • Retreats
  • Board of Director meetings
  • Conventions
  • High-tech events
  • Employee programs
  • Client appreciation functions
  • And other events that you might need

With any event, the biggest obstacle is managing multiply competing tasks and a myriad of logistical issues. Executive Travel Consultants multi-tasks and handles logistics everyday for client travelers and companies. Let us utilize our experience to help you plan your event and launch it flawlessly. We'll do the all the heavy lifting. You'll be the hero.

Services We Can Offer You

Site, Vendor & Venue Management Services

  • Qualification
  • Site inspection
  • Contract negotiation, management and compliance
  • Rooming list management
  • Master account supervision

Air, Hotel & Car Reservations

  • Lowest fares and rates
  • Manage air contracts, ticketing and reservation deposits
  • Account reconciliation and billing
  • Travel assistance
  • Customer service
  • All reporting and manifests

Meeting & Event Management Services

  • Manage budget
  • Program design
  • Logistics management

Registration Services

  • Customized reg process and reporting
  • Data input
  • Payment collection
  • Confirmations
  • Data management
  • Reconciliation
  • Phone and email support

Onsite Management Services

  • Pre-conference logistics
  • Registration and hospitality desk management
  • Concierge service
  • Onsite and offsite event management
  • Vendor management

Creative Services

  • Presentations
  • Placards and signage
  • Decorations